As technology advances, so do possibilities for information technology in Facility Management. Organizations frequently seek technology partners when automating facility administration. They frequently lack in-house technological expertise and outsource to facility management groups, charging the cost for the services back to the business units. Facility Managers require more project management and contract management abilities when outsourcing facility functions. All these new organizational structures create a greater reliance on information technology. It is nearly impossible to charge for services without some form of technology that gathers and manages a wide range of facility information.
Several reasons are also encouraging organizations to invest in information technology. Quality Assurance (which utilizes quantitative performance metrics) is one such factor. Increased regulation necessitates the use of technology due to the rising volume of reporting required.
Advantage #1: Improved Cost Control & Transparency in Maintenance Efforts
Advantage #2: Increased Efficiency through Automation of Tasks
Advantage #3: Optimized Use of Resources & Infrastructure Assets
Advantage #4: Improved Risk Management for Compliance & Safety Purposes
Advantage #5 : Streamlined Communications Across the FM provider and the company.
The automated process takes advantage of the fact that much of a facility's data is used by diverse tasks. It may already exist in a database for another application and should be shared as much as possible by several applications. Automated FM systems link the graphical representation of the facility to the nongraphic databases utilized by various applications.